If you have Outlook installed on your computer, you can use it for many purposes apart from just sending or receiving emails. These services include moving email, contacts and calendar items from one email to another.
For example, if you have a Gmail and an Office 365 mailbox account, you can set up both these account to your Outlook. You can then use your Outlook email program to export folder from your Gmail account and import them to your Office 365 mailbox. When you export a folder, Outlook creates a .pst file which contains your emails and other Outlook items that get saved on your computer. You can then import this .pst file to your other email account to access them.
To know how to export Outlook folder to your computer, follow the step-by-step instructions provided herein below.
Steps to Export Outlook Folder
Note: The following steps are performed using a and Outlook 2013 and Outlook 2016.
1.) Launch Outlook on your computer and click on the File option located at the top of your Outlook ribbon. This will open a drop-down menu on your screen.
2.) From the drop-down menu that appears on your screen, click on the Open & Export option. This will open a list of options on the right from which you will need to select the Import/Export option.
3.) As you will click on the Import/Export option, it will open up an Import and Export Wizard on your screen.
4.) In the Import and Export Wizard window, you will need to select the “Export to a file” option. After selecting the option, you will need to click on the Next button.
5.) On the next screen, you will need to click on the Outlook Data File (.pst) option and click on the Next button.
6.) Then, you will need to select the name of the email account you wish to export folder from. After selecting the appropriate email account from the given list, you will need to click on the Browse button.
NOTE: Make sure that you do select the checkbox next to include subfolders (if you wish to). This will ensure that everything in the account gets exported including Calendar, Contacts, and Inbox. Then, click on the Next button.
7.) Clicking on the Browse button will prompt you to select as to where you wish to save the Outlook Data File (.pst). Simply, enter the file name and then click on the OK button to continue.
8.) In case you are exporting an existing Outlook Data File (.pst), make sure to specify as to what to with the items that are already in the existing file. For this, you will need to go to the “Options” tab.
9.) Once you are done making the desired changes, click on the Finish button.
10.) Outlook will start exporting the folder right away. Your Outlook folder will get exported to your desired location on your computer.
- In case you are creating an Outlook Data File (.pst), there is an option to create a password to protect the exported file. When you see the “Create Outlook Data File” dialog box on your screen, you can enter the password in the Password and Verify Password fields and click on the OK After that, in the Outlook Data File Password dialog box, simply type the password and then click on the OK button.
- In case you are trying to export an existing Outlook Data File (.pst) which is already password-protected, you will need to type the password and click OK in the Outlook Data File Password dialog box that appears on your screen.
So, this is how you can export the Outlook Data File to your computer. You can save this exported file to an online drive and then download it to your other computers. You can also save the exported file to a USB flash drive and use it on a new computer and import it to Outlook.