How To Add Contacts In Outlook?

contacts in outlook

Having recipients added to the contacts in Outlook makes it easy for the users to quickly add them when sending an email. When you have contacts saved in your Outlook program, you don’t need to type the complete email address of the person each time you send a new message. You can select the recipient from the Contacts’ list and add it to the email you are looking to send. To know how to add contacts in Outlook, follow the step-by-step instructions provided in this guide.

Steps To Add Contacts In Outlook (2013, 2016, Office 365) 

To Add a Contact from Scratch

1.) In your Outlook program, click on the People icon located at the bottom of the screen.

2.) Next, go to the File menu and select New Contact option or press Ctrl + N.

NOTE: If you are looking to create a contact from another Outlook folder, press Ctrl + Shift + C.

3.) Then, enter the name for the contact and additional information (if any) which you wish to include for it.

4.) In case you need to quickly create another contact, select Save & New. Selecting this option will allow you to keep adding contact instead of making you exit the current window.

NOTE: If you wish to add another contact from the same company, simply select the down arrow next to Save & New option. Then select Contact from the Same Company option.

5.) Once you are done adding the contacts to your Outlook program, select Save & Close option.

To Add a Contact from an Email Message

1.) Open the email to see the person’s name in one of these lines – From:, To:, Cc:, or Bcc:.

2.) Now, right-click on the relevant name and select Add to Outlook Contacts.

3.) In the window that appears on your screen, enter the details you wish to save.

4.) After that, simply select the Save button.

2 Steps To Add Contacts In Outlook 2010

1.) Go to the File menu and select New and then Contact option. Alternatively, you can press Ctrl + Shift + C on your keyboard.

2.) Next, enter the name for the contact and then the information you wish to include for it.

NOTE: If you wish to create another contact with the same company information, simply click on the Actions menu and select New Contact from the Same Company option.

3 Steps To Add Contacts In Outlook 2007

1.) Go to the Contacts section and select the Home tab. Next, go to the Newgroup section and click on the New Contact option. Alternatively, you can press Ctrl + Shift + C on your keyboard.

2.) Next, enter a name and any additional information which you wish to add for the contact.

3.) After that, you can do any of the following as per your requirement:

  • To finish adding contacts, go to the Contact tab and click Save & Close in the Actions group.
  • To save and enter another contact from the same company or address, you will need to click on the down arrow icon located next to the Save & NewThen click on the Contact from the Same Company option.
  • If you wish to save this contact and start another, you will need to click on the Save & New

How to Import Contacts File in Microsoft Outlook?

 

Outlook flaunts an Import/ Export wizard that facilitates the import contacts from a CSV file. Here’s how you can import contacts to Outlook.

  • Choose “File” (At the top of your Outlook ribbon).

Didn’t see the option? Maybe, you are using an older version of Outlook.

  • You will have options like “Info”, “Open & Export”, and “Save As”. Click “Open & Export”.
  • Next, click “Import/ Export”.
  • This will start the wizard. Click on the “Import from another program or file”.
  • Click “Next”.
  • On the “Export to a File” window, you need to click “Comma Separated Values” and click “Next”.
  • In the next window, you need to browse your contacts file.
  • Double click to select it.
  • Select one of the options – “Replace duplicates with items imported”, “Allow duplicates to be created”, and “Do not import duplicate items” and click “Next”.

Replace duplicates with items imported:As the name suggests, Outlook will discard the information of the contact if it is already in Outlook and your contacts file. So, you need to ensure the contact info in your contacts file is more complete than the contact info in Outlook.

Allow duplicates to be created:Clicking this option will make certain that Outlook creates duplicate contacts – one with the info imported from your contacts file and one with the original Outlook info. Later, you can combine information for those contacts or people to eliminate duplicate contacts.

Do not import duplicate items:Outlook preserves the information it has for a particular contact if it is in your contacts file. Click on this option if you find the contact info more complete.

  • Click on the “Next” option.
  • Next, in the “Select destination folder”, click “Contacts”.
  • Click on the “Next” option.
  • Now, “Finish”. (This will prompt to Outlook import your contacts. Once the “Import Progress” box closes, you will know it is finished.)
  • Choose the “People” icon (at the bottom). You will see your contacts.

 

Did you manage to backup & import the contacts file in Outlook?

It is always a good practice to back your data up regularly. And if it is your “contacts”, take utmost care and save all your data when your computer crashes abruptly. Remember, you can have enough money to fix your computer, but can’t pay enough to get back all your contacts if lost. Hence, backing up contacts will have a copy of all your contacts.

 

How to Back up Your Contacts in Microsoft Outlook?

  • Open Outlook and go to “File”.
  • Click on the “Open & Export” option.
  • Then click “Import/ Export” (Import or export files and settings).
  • You need to select “Export to a file” and click “Next”.
  • Click “Outlook Data File (.pst)” and then click “Next”.
  • A new window will open. You will click “Contacts” > “Next”.
  • Select a location and give a name for your backup file.
  • Click “Finish”.
  • Use the encryption and password settings to ensure that no one has access to your files.
  • Click ‘OK’.

To load the backed up contacts into Outlook, import the file to Outlook.

So, these are the different ways to add contacts in different versions of Outlook.

Leave a Reply

Your email address will not be published. Required fields are marked *