Outlook

How To Setup Multiple Email Accounts In Outlook?

how to Add multiple email accounts in Outlook
Written by emailhow

Although one can have only one service in the Exchange Server profile, however, if you have multiple email accounts on the same server which is running Microsoft Exchange Server, it is possible to gain access to all your accounts without any need to sign in separately to each account.

In this article, you will get to know that how can you access your two or more Exchange Server Mailboxes from a single profile.

Guide to Set up Multiple Email Accounts in Outlook

Following are the step-by-step instructions to sign into one email account (Account A) and have access to the mailbox for another email account (Account B).

NOTE: In these steps, it has been assumed that both accounts are on the same Exchange server.

Steps for Microsoft Outlook 2007

1.) Launch Outlook on your computer and make sure that you start it with a profile which is configured for the Exchange Server Mailbox for Account B.

NOTE: For proper validation, you may need to log on to the same network of Account B.

2.) Next, click on the Tools menu and select Options. Then, go to the Delegates tab and click on the Add option.

3.) On the next screen, you will need to type or select the Account A’s user name and hit Add and then OK option.

4.) Next, you will need to select Editor (can read, create, and modify items) under the Delegate Permissions box and click OK twice. After that, you will need to click on the Folder List option in the View menu if you don’t see Folder list.

5.) Next, you will need to right-click on the Mailbox – user name option and select Properties for “Mailbox – user name” located on the shortcut menu.

6.) Then, go to the Permissions tab and click on the Add button. You will be prompted to provide the Account A’s name. After entering or selecting the name, click on the Add option and then on the OK option.

7.) After that, go to the Name box and select the newly added entry for Account A. Then, go to the Permission Level box and click Owner and then an OK option. Similarly, follow the steps from 5 to 7 for the other folders in the Mailbox.

8.) Next, you will need to click on the Exit and Log Off option in the File menu and restart Windows. Then, log on as the Account A user and launch Outlook with a profile configured for the Exchange Server Mailbox for Account A.

9.) Then, go to the Tools menu and select Account Settings option. Click on the name of the account on the Email tab and select the Change icon.

10.) After that, click on the More Settings button and then on the Advanced tab option. Select Add to set up an additional account to the Open these additional mailboxes: list. Enter the name of the Account B’s user and then click OK option thrice. Finally, click Next > Finish > Close to complete the process.

You will find the mailbox for Account B appearing in the Folder List. The Account A’s user will be able to send emails and meeting requests for the Account B’s user by entering the name of Account B’s user in the From field. These emails include the names of the users for both Account A and B.

Steps for Microsoft Outlook 2010 / Outlook 2013 / Outlook 2016

1.) Launch Outlook on your computer and make sure that you start it with a profile which is configured for the Exchange Server Mailbox for Account B.

NOTE: For proper validation, you may need to log on to the same network of Account B.

2.) Click on the Info option under the Files menu and select Account Settings.  Then click on the Delegate Access option and select Add.

3.) On the next screen, you will need to enter or choose the name Account A’s user, select Add, and then click the OK button. A Delegate Permissions dialog box will appear on your screen.

4.) Under Delegate Permissions’ box, click on the Editor (can read, create, and modify items) in all lists. After that, click on the OK options twice.

5.) Next, go to the Navigation Pane, select Folder List (for Outlook 2010, Folders (for Outlook 2013 or 2016).

6.) Then, you will need to Right-click on your Email address located at the top of the Folder List and select the Folder Permissions option. Click on the Add option.

7.) Enter or choose the name of Account A’s user, select Add, and then click on the OK option. Then, go to the Name box and select the newly added entry for Account A.

8.) Next, go to the Permission Level box, select Owner, and then click on the OK option.

9.) Follow the steps (from 6 to 8) again for all the other folders in the Mailbox and exit from the Outlook program.

10.) Restart your Windows and log on as an Account A user. Launch Outlook with a profile configured for the Exchange Server Mailbox for Account A.

11.) Now, go to the Files menu and click on the Info option. Select the Account Settings option and then click on the Account Settings option under it. Go to the Email tab, select the name of the account, and then click on the Change icon.

12.) After that, click on the More Settings button and go to the Advanced tab. Under the Advanced tab, click on the Add option to add an account. Enter the name of the Account B’ user and click OK option twice. Finally, click on the Next > Finish > Close to complete the process.

You will find the Mailbox for Account B appearing in the Folder List. The Account A’s user will be able to send emails and meeting requests for the Account B’s user by entering the name of Account B’s user in the From field. These emails include the names of the users for both Account A and B.

And, this is how you can add and manage multiple exchange email accounts in Outlook.

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