A majority of people who build a website for the first time are generally not aware that they can also create a free email account for their website. Having an email address which uses your domain name appears to be more professional than the one that uses other email services.
If you are looking to buy hosting for your domain, it is best to go for a service provider (for example GoDaddy) that offers free domain email services. In this guide, you will know how you can use your domain to create an email account for your website.
5 Steps To Create Business Email With Domain
NOTE: For reference, here we have taken the example for creating domain email using Godaddy.
1.) To begin, go to the Domains Settings page on your computer.
2.) Once you are in the Domain Settings page, you will need to click on the domain name on the list to go to its Domain Settings page.
3.) Next, you will need to click on the Use my domain button and select Set Up option under Setup an email account section.
4.) Then, once you are on the Professional Email page, you will need to choose an email package that fits your requirements. Once you are satisfied with the selections you made on this page, confirm it.
5.) Your domain email account will get configured for your website.
Once your email address gets created, you can either set up an email account (for example Gmail account) with your company domain name or simply you can access it via your domain C panel (for example domainname/webmail).
To know how to set up a Google account with your company domain name, follow the instructions provided below:
1.) On your computer, open a web browser and go to www.google.com. When the Google page gets opened on your screen, click on the Sign in button.
2.) On the Google Sign-in page, click on the Create account option. You will be directed to the next page where you will be prompted to provide information for creating your account.
3.) Enter your First Name, Last Name, Password, Birth Date, Gender, Phone Number and other required information in the provided fields. Make sure that Under Choose your username section, you click on the “I prefer to use my current email address” option and enter your domain email address that you created earlier.
4.) After providing all the details, click on the Next button. You will then be prompted to confirm that you accept the Google’s Privacy and Terms.
5.) After that, follow further on-screen prompts (if any) to complete the process. Your Gmail account with company domain name will get created.
On the other hand, instead of creating a Gmail account with your company domain name, you can also import your domain email account into your Gmail account. To do this, follow the instructions provided below:
1.) Sign into your Gmail account to which you wish to import your domain email into.
2.) Once you are logged in to the Gmail account, click on the Gear icon located on the top-right corner of the window and select Settings option from the drop-down menu.
3.) Under Settings page of your Gmail account, go to the Accounts and import tab and select “Add a POP3 mail account you own” option. A box will pop-up on your screen.
4.) Enter your domain email address in the box and click on the Next Step button. Then, enter your account username (complete email address) and password.
5.) Next, enter the POP server information for your account (Incoming Server information) correctly in the prompted fields.
6.) Then, select from the desired options shown in the box. The options will be as follows:
- Leave a copy of retrieved messages on the server: Make sure to select this option if you are accessing your email on another email client or device such as phone or tablet.
- Always use a secure connection (SSL) when retrieving mail: Check this option if you are using the Secure SSL/TLS settings, however, if you are using non-SSL settings, make sure to uncheck this option.
- Label incoming messages: If you are using multiple email accounts with your Gmail; make sure to select this option as this will allow you to determine as to which emails in your inbox are coming from your domain email account.
- Archive incoming messages: Make sure to deselect this option as enabling it will auto-archive emails from your domain email and will not allow them to appear your Gmail’s inbox.
7.) After making the desired changes as per your preference, click on the Add Account button. In the next prompt, select the option – Yes, I want to be able to send mail as firstname.lastname@example.org. In case, you do not wish to activate this feature, you select No option and click on the Next Step button.
8.) Then, in the next prompt, enter your name in the provided field and click on the Next Step button. Enter your SMTP Server Information (Outgoing Server information) correctly.
9.) Next, enter your username (complete email address) and password, select Secured connect using SSL if you are using the Secure SSL/TLS settings and click on the Add Account button.
10.) After that, you will need to complete the domain email account’s successful configuration by entering the confirmation code sent to your domain email account. Copy and paste the code in the confirmation field and click on the Verify button.
And this is how you will be able to configure your domain email account to your Gmail account. Moreover, if you wish to make the domain email account a default one for sending or replying emails, go to the Accounts and Import tab under Settings page and click on the Make default link (under Send Mail As section) located next to your domain email.