How To Backup Zoho Mail Account Completely?

backup zoho email account

It is always a good idea to have a backup Zoho mail account. It helps in having access to all the important data and information even if your account gets hacked or you are unable to access your account due to any other reason. If you wish to take a backup Zoho mail account, you can follow the step by step instructions provided below in this guide.

5 Steps to Backup Zoho Email Account

Exporting Contacts

1.) In your Zoho Mail account, click on the Contacts tab.

2.) Under Contacts, click on the Sort icon located on the top-right corner.  You will get a drop-down menu.

3.) From the drop-down menu that appears on your screen, click on the Export Contacts option. Then, simply follow the on-screen prompts to complete the backup process.

4.) Similarly, click on the Export Contact Persons option (if required) and follow the on-screen instruction to export contacts from your Zoho email account.

Export Emails

1.) Sign into your Zoho Mail account and go to the Settings option (Gear icon).

2.) Under the Settings section, click on the Import/ Export option.

3.) Next, go to the Export section and select the folder from which you wish to take backup of emails.


  • You can choose duration (in months) from the drop-down box if you wish to.
  • Also, you can select the date range for which you wish to backup emails.
  • In case you wish to take the backup of the entire folder, you will need to select “Export all emails in the folder” option.

4.) After that, click on the Export option. Emails will begin getting exported in the specified folder according to the parameters configured by you.

5.) Once the process gets completed, you will receive a notification email with a link to download the exported emails in .zip format.

NOTE: Email will be sent to the same Zoho email address from which you are exporting the emails.

And, this is how you can easily take a backup Zoho email account.

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