February 15, 2022 / Lily Collins

How Do I Insert a PDF into the Body of an Email?

“How do I insert a PDF into the body of an email” – you mail wonder!

If you are a novice and have no idea how to insert a PDF into the body of an email, this post is for you.

PDF or Portable Document Format was developed in the early 90s to share documents between different OS and computers. Today, it is the most widely-used document format in the world. Businesses – both small and large – use PDF documents for invoicing clients, sending important memos, maintaining customer records, etc. When you send a PDF, you can be sure that the recipient viewing the same will get it as it is intended to be.

The biggest advantages of having the PDF formats for your professional emails would be –

The PDF format is global.
Document format is well-maintained.
It is the most compatible format, hence works on any OS.
Protect the files using passwords.
Small file size in comparison to other formats.
Integrate non-text formats such as hyperlinks, images, etc. easily.

Using a PDF authoring program like Adobe Acrobat, you can create documents viewable in any computing platform or operating system. Besides, you can easily attach or insert a PDF file to an email and send it to the recipient. Since you wish to add a PDF into the body of an email so that the recipient can view it as soon as he or she opens the email, you need to understand that many email clients would require the file to be embedded as an image. This way, the recipient gets to see the PDF file (the desktop or webmail email client of the reader should support images) when he opens the email.

Table of Contents

How to Convert PDF File to JPEG Image (Most Compatible Image Format)?

Since many online websites or applications offer this facility to convert PDF documents into image files, you can browse your favorite website and carry out the task.

Launch your regular web browser and open a website that converts PDF documents into a JPEG image.
Follow the on-screen instructions and click “Upload and Convert” or “Upload” to convert the file into an intended image format.
The process might take some time depending on the document size.
Once the conversion is done, you can “Download” the link, and save the image (JPEG) to your computer.

Workarounds to Insert PDFs into the Body of Your Email

Do you wish to add a PDF to your Outlook mail? Check out the steps below –

Open MS Outlook and click on the “New Mail Message” option. This will open a new message window.
In the “To” field, you need to type in the recipient’s email address. You may also give a subject or add a message in the body (as you normally do).
Hover the cursor over a particular space in the message body (this is where you would like to paste the image, i.e. PDF).
You can then click the “Insert” tab > the “Picture” icon.
This will help you browse the particular folder where the PDF is saved as an image (earlier saved on your computer).
You can then insert it into the body of your email. Outlook will show it in the email message.
You may “Enter” to create a line break to add some text. If you wish to add more images, you can do that similar way.
Click on the “Send” button.

This will ensure the email is sent with the embedded PDF image. The recipient will be able to view the image in the message body.

How to Embed a PDF in an Email Outlook?

If you have a PDF file and you wish to send it to your client, the best way to do it is to embed the PDF file into the body of your email. Want to how to embed the file in your Microsoft Outlook? Refer to the steps below!

Begin the process by composing a new email.
Click the “Insert” option.
Next, you need to click the “Object” option (in the body of the email). The “Object” option should be found on the top right corner (below “Date & Time”).
It should bring a new window. Select the “Object Type” option and choose “Adobe Acrobat Document”.
Click the “OK” button.
Go to your PDF file and select the same.
Click the “Open” option.
Close the PDF viewer.

Now, come back to your email and send it.

Steps to Embed a PDF in an Email Gmail

One of the most popular email service providers, Gmail is known for its user-friendly interface and amazing cool features. If you have been using Gmail for a long time, you know how great it is. But, have you tried embedding a PDF file into the body of your message? Well, you can’t do that directly. If you still would want to learn the technique, you will need to learn some alternative ways. Take a look at the below steps!

Open your computer or laptop and click the web browser that you always use.
Search for a tool that can easily convert the PDF file into a JPEG. (You will find many tools for this.)
If you use Zamzar (one of the popular tools), here’s how you can easily accomplish the task.
Select your PDF file and upload it to Zamzar.
Next, you will need to convert it to JPEG.
Now, click the “Convert Now” option.
The system would fetch you a download link.
Once the link appears on the screen, you will need to download it on your device.
Make sure your Google Mail account is open.
Compose a new mail and insert the image.
Click the “Upload” option.
Here, you may either click “Choose Photos to Upload” or just drag & drop your file.
The PDF file would now be there in your email (in the form of an image).

Quick Guide to Embed a PDF in an Email Mac

Are you looking for steps to embed a PDF file in an email on your Mac? You would be glad to know that Mac’s Mail app has a PDF creator and viewer by default. Further, it is incorporated with other applications to enable you to send messages, email web pages, documents as PDFs, and text files from the originating application.

Open the originating application and click the option that says “File”.
Look for “Print” and click the option.
Expand the PDF menu in the Print dialog box.
Click “Mail PDF”. (This will convert the document into a PDF file. It will be then attached to a new email.)
Using the browser’s email this page feature, consider sharing the web pages as PDF email attachments.
You will need to browse the Web page.
From the top toolbar, select the “File” option.
Click the “Share” option.
A drop-down menu should appear. (It should display under the Subject line.)
Select “PDF” to convert the web page into a PDF file and attach it to the email message.
Now, insert the email address of the recipient and send the message.

Did you manage to carry out the above-mentioned steps? Are you facing a problem while sending a large PDF using the Mac Mail app? There are alternative ways that you can choose to accomplish the task. If you find the process difficult or run into any technical problems, don’t hesitate to contact highly knowledgeable professionals. The tech guys can come in great handy for you to get rid of any queries and concerns.

Got a query? Let us know in the comment section!