February 15, 2022 / Lily Collins

How Do You Put a Letterhead in an Email?

What Is a Letterhead for Email?

As Google defines, “A letterhead is a printed heading on stationery, stating a person or organization’s name and address.”

In the mailing world – A letterhead simply identifies a specific company or a person as the sender. It is like sending an email on personalized stationery. It is the patent of the company or organization instantly recognized when you open an email. Most companies, these days, use letterheads when they have an announcement to make or any press releases to be sent about the company.

Moreover, a letterhead in an email exudes a sense of legitimacy and professionalism.

So, how do you put a letterhead in an email?

You will learn the procedures or techniques to put a letterhead in your email and make it look professional.

How to Put a Letterhead in an Email?

You only have to follow a few steps to add or create a letterhead for your email. Once it is made, you need not create it again. Check the steps below –

• Create a company letterhead by visiting a website (like Power Plugs or Online Letterhead). Since these websites have already got great designs, you only have to add a few company details.
• Make sure all important information about your business (such as the name of the company, phone number, email address, and fax number) is provided while creating a letterhead.
• Next, it is about picking a format for your letterhead. You will have plenty of options or designs to choose from. Select the most suitable one for your business and preview the letterhead with all the details that you have provided earlier. If you are not happy with the preview, you can always make changes to the information or details or the format.
• If you see an option to send the letterhead to your email account, simply send it. If you don’t see any option, you can save the image by clicking on the ‘Save’option. Save it to the stationery file for the particular email program you use,
• Now, you should save the image to your PC.

You can now send emails that have a letterhead in them.

Add Letterhead to Workspace Webmail Emails

This is how you are going to add letterhead images to your Workspace Webmail emails.

• Go to your Workspace Email login page and sign in.
• After logging in, you need to click “Settings” (on the ‘Email’ tab).
• From the drop-down, you need to click on the “Personal Settings” option.
• Now, select the “Signature” tab.
• You will now need to place your images under “Letterhead”.
• Now, click the “Upload Image” option.
• You can either “Repeat Top to Bottom” or “Don’t Repeat”.
• However, you can select “Automatically insert letterhead in HTML compose window”.
• Then, click “Match width of message text to width of top/ bottom images” if you would like the email to match the width of the image.
• Click on the “Preview” option and then click “OK”.

Adding a Business Logo in the Signature on Gmail

Gmail users are blessed with numerous features that help them use the free Google Mail quite efficiently. If you use your Gmail account for business, you can insert a logo and create a signature that should represent your company. Check out the following workarounds –

• Sign in to your Gmail account and click “Settings”.
• Now, click “Mail Settings”.
• Select the “General” tab and then look for the “Signature” box. It will allow you to enter a custom signature. For that, you must click the radio button. It is located to the left of the signature box.
• You can now click the “Image” option and insert the logo in the right field.
• Take a look at the preview and then enter text beside the logo (if you wish).
• Press the “Save Changes” option. This will save the signature.
• Exit “Mail Settings”.
• Compose a new mail. You will see an email template with the signature with your logo on the template. You should enter your message above the signature area.

Hope the above workarounds will assist you to add a letterhead in your business email.